When you distribute patient records to another party, what should you do with the records?

• A. Hand over the originals
• B. Share only with the recipient’s supervisor
• C. Delete the records after transfer
• D. Make a copy for yourself

Answer: (D)

When distributing patient records, you should keep a copy for yourself. Having a duplicate creates an auditable trail of what was shared, with whom, and when, which supports accountability, privacy compliance, and continuity of care. It also gives you a reference if questions or audits arise later. The original should generally remain with the patient’s file or be transferred only as authorized, but you still maintain your own copy to document the exchange. Deleting the records after transfer would remove important documentation, and sharing only with a supervisor or handing over the originals without your own copy compromises traceability and record-keeping. Making a copy for yourself best supports proper documentation and accountability.