To store records off-site, what must you do?

• A. Submit written notification to the board of pharmacy
• B. Submit written notification and get approval from the board of pharmacy
• C. Obtain a permit from the DEA
• D. Notify the local municipality

Answer: (B)

When records are kept off-site, regulatory oversight requires both informing the relevant authority and getting their approval. Submitting written notification to the board of pharmacy allows the board to review and confirm that the off-site facility meets security, confidentiality, and accessibility standards, and that you can retrieve records within the required timeframes for inspections or audits. The board’s approval ensures there is a compliant arrangement in place.

Submitting notification alone doesn’t authorize the arrangement; you need the board’s approval. A DEA permit governs storage of controlled substances, not general record storage, and notifying the local municipality doesn’t address the regulatory requirements for pharmacy records.