Records stored outside of the pharmacy must meet two criteria. What are they?

• A. Be secured by a physical barrier with suitable locks AND approved by board of pharmacy
• B. Be kept in a locked cabinet inside the pharmacy
• C. Be kept in a public lobby with a sign
• D. Be accessible to any employee at any time

Answer: (A)

Security and regulatory compliance when records are kept outside the pharmacy. Records stored offsite must have two safeguards: a physical barrier with suitable locks to prevent unauthorized access, and approval from the board of pharmacy to ensure the storage method meets legal standards. The physical barrier protects confidentiality by limiting who can reach the records, while board approval confirms that the outside-storage setup complies with rules on security, retention, and audits. This combination allows records to be kept offsite without compromising privacy or accountability. The other options don’t fit because keeping records inside the pharmacy or in a public lobby would either fail to meet the “outside” condition or expose information to unauthorized people, and giving access to any employee at any time would break confidentiality.